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Organize Photo Library

A set of prompts to bring order to photo collections of any size, organizing images by date, event, or content type while separating screenshots and duplicates.

Last updated: 1/15/2025
3 prompts included

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Prompts

Year and Month Sorting

Organize all photos into folders by year, then by month (e.g., 2025/January, 2025/February)
Expected result: Chronological photo archive with easy navigation
Folder structure after:
Photos/
├── 2025/
│   ├── January/
│   ├── February/
│   └── March/
├── 2024/
│   ├── October/
│   ├── November/
│   └── December/
└── Unknown Date/

Event Detection

Group photos taken on the same day or within 24 hours into event folders. Name folders by date.
Expected result: Event-based groupings for easy memory browsing
Folder structure after:
Photos/
├── 2025-01-15 Event/
│   ├── IMG_001.jpg
│   └── IMG_002.jpg
├── 2025-01-20 Event/
│   ├── photo1.jpg
│   └── photo2.jpg
└── Singles/

Screenshot Separation

Move all screenshots to a separate Screenshots folder, keeping regular photos in place
Expected result: Clean photo library without cluttering screenshots
Folder structure after:
Photos/
├── Screenshots/
│   ├── Screen Shot 2025-01-15.png
│   └── Screenshot_20250120.png
└── (regular photos remain in place)

Customization Tips

  • Process photos in batches for large libraries
  • Screenshots are identified by dimensions and naming patterns
  • Add location-based sorting if your photos have GPS data
  • Create a "Favorites" folder for starred photos

Troubleshooting

Problem:

Photos dated incorrectly

Solution:

Sortio uses EXIF metadata when available; check your camera settings

Steps:

  1. 1Photos without EXIF data will use file creation date
  2. 2Consider using a photo metadata editor to fix dates before sorting
  3. 3Add "Use file creation date if no EXIF data" to your prompt

Problem:

Too many single-photo event folders

Solution:

Adjust the event grouping threshold

Steps:

  1. 1Modify prompt to "Only create event folders for 5 or more photos"
  2. 2Smaller groups can go to a "Misc" folder

Frequently Asked Questions

Will Sortio work with RAW photo files?

Yes, Sortio handles RAW files from major camera manufacturers. It reads the metadata embedded in RAW files for date and camera information.

Can Sortio detect duplicate photos?

While Sortio focuses on organization rather than deduplication, you can add to your prompt "Move potential duplicates to a Review folder" for manual review.

Is there a limit to how many photos I can sort?

AI sort is capped at 5,000 files per run on Pro (50 on Free). For larger photo libraries, Pro automations handle any number of files instantly, with no AI credit cost.

Related Glossary Terms

digital asset managementfile categorizationmetadata based organization

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