Organize Downloads Folder
A collection of AI prompts designed to transform cluttered download folders into organized systems by categorizing files based on type, date, and purpose.
On This Page
Prompts
Basic Downloads Cleanup
Downloads/ ├── Documents/ │ ├── report.pdf │ └── notes.docx ├── Images/ │ ├── photo.jpg │ └── screenshot.png ├── Videos/ │ └── tutorial.mp4 ├── Audio/ │ └── podcast.mp3 ├── Archives/ │ └── backup.zip └── Other/
Date-Based Organization
Downloads/
├── 2025-01/
│ ├── document.pdf
│ └── image.jpg
├── 2025-02/
│ └── report.docx
└── 2024-12/
└── old-file.pdfSmart Categorization
Downloads/
├── Work/
│ ├── q4-report.xlsx
│ └── meeting-notes.pdf
├── Personal/
│ └── vacation-photo.jpg
├── Receipts/
│ └── amazon-order.pdf
├── Screenshots/
│ └── screen-capture.png
└── Installers/
└── app-setup.dmgCustomization Tips
- Add your own category names to match your workflow
- Combine with date sorting for hybrid organization
- Enable content analysis for smarter document categorization
- Exclude specific file types you want to keep in place
Troubleshooting
Problem:
Files not being categorized correctly
Solution:
Be more specific in your prompt about what defines each category
Steps:
- 1Review which files were miscategorized
- 2Add examples to your prompt like "Receipts include any PDF with order or invoice in the name"
- 3Run the sort again with the updated prompt
Problem:
Some files left in the root folder
Solution:
Add an "Other" or "Unsorted" category as a catch-all
Steps:
- 1Modify your prompt to include "Move anything that doesn't fit into an Other folder"
- 2Review the Other folder periodically to refine your categories
Frequently Asked Questions
Will this delete any of my files?
No. Sortio only moves files to new locations. Your files are backed up before any changes, and you can revert to the original organization at any time from within the app.
Can I customize the folder names?
Yes, simply modify the prompt to use your preferred folder names. For example, change "Documents" to "PDFs and Docs" or use any naming convention you prefer.
What happens to files that don't match any category?
You can specify a catch-all category in your prompt (like "Other" or "Unsorted"), or Sortio will leave unmatched files in their original location for manual review.
Related Glossary Terms
Ready to Try These Prompts?
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